Task: Create an effective out-of-office email

Definitions:

• Out-of-office email: An automated email response sent to anyone who emails you while you are away from the office, letting them know you are unavailable.

Directions:

1. Begin the email by clearly stating that you will be out of the office and why.
2. Provide the specific dates you will be away.
3. Assure the recipient that you will respond to their email when you return.
4. If urgent matters arise, provide an alternate contact person’s information.
5. Thank the recipient for their understanding.
6. Close the email with a professional signature.

Sample Out-of-Office Email:

Thank you for your email. I will be out of the office attending a leadership conference from {{start date of conference}} to {{end date of conference}}.

During this time, I will have limited access to email. I will respond to your message as soon as possible upon my return.

If you require immediate assistance, please contact {{alternate contact name}} at {{alternate contact email}}.

Thank you for your understanding.

Best regards,
{{Your Name}}
{{Your Title}}
{{Company Name}}

User Inputs:
{{start date of conference}}
{{end date of conference}}
{{Reason for Absense}}