As an HR or hiring professional, you spend your time trying to help people and advance the overall experience within your organization. In such a people-focused role, you may not expect AI to make much of an impact, but it changes how you work.
AI chatbots enable you to streamline your everyday tasks, leaving you more time to focus on the part of your job that matters — the people.
All you need to do is build a powerful prompt, but as an AI beginner, you might wonder where to start. TeamAI will help. We have a library of free-to-use prebuilt prompts, including those built specifically for HR. Just browse to find one for your task.
4 sample prompts for HR and hiring
Generative AI enables you to accomplish numerous tasks throughout the full range of your job responsibilities, from onboarding to offboarding and all the work in between. Here are a few examples of prebuilt TeamAI prompts to try in your job.
1. Create smoother onboarding
The onboarding process can be challenging, including updating employees on responsibilities while ensuring a positive experience so they feel welcome at their new job. This new-hire email prompt will help you build excitement for the role and share all the vital details:
Task: Write a new hire welcome email for a specific position at a company. Definitions: – New hire welcome email: An email sent to a new employee to welcome them to the company, provide important information, and set expectations. – Tone: The style and manner in which the company communicates, reflecting its values and culture. Directions: 1. Identify the key points to include in the welcome email, such as: – A warm welcome to the company – The new hire’s job title and start date – Important first-day information (e.g., arrival time, dress code, parking) – A brief overview of the company’s mission, values, and culture – Key contact information for the new hire’s manager or HR representative 2. Write the email using the company’s tone and voice, ensuring it aligns with their communication style and values. 3. Proofread the email for clarity, accuracy, and professionalism.
User Inputs: Title: {{Position Title}} Company: {{Company Name}} Details of Onboarding: {{Onboarding Details}}
Once you select the prompt, adapt the inputs to suit the situation. Add the position title, your company name, and any relevant details for the first day.
Depending on your company size, you might send multiple weekly onboarding emails. With this prompt, you can change the role and onboarding details each time to create unique and valuable emails for every new employee.
2. Analyze your metrics
Engagement surveys gather vital information about workplace experiences, but they can be hard to analyze, especially for questions requiring qualitative feedback. Analyzing these surveys and gaining a complete understanding of employee experiences takes time.
Try this prompt to help analyze subjective responses objectively:
Task: Summarize the responses to a specific survey question and highlight the most frequently mentioned issues. Definitions: – Survey question: The specific question from the survey that the responses address – Issues: Problems, concerns, or topics raised in the responses. Directions: 1. Collect all responses to the survey question 2. Read through each response carefully 3. Identify and list the main issues mentioned in the responses 4. Tally the number of times each issue is mentioned 5. Rank the issues from most frequently mentioned to least 6. Write a summary of the responses, focusing on the top 3-5 most common issues 7. Provide specific examples or quotes from the responses to illustrate each main issue.
User Inputs: {{survey responses}}
Copy and paste your survey response data as user input, or upload it as a CSV file. TeamAI will process the vast response data, categorizing responses into key concerns and even analyzing the frequency of mentions to give you qualitative data to work from.
Every time you send out a new survey, analyze the responses to get detailed feedback in minutes instead of hours or days.
3. Advance engagement and recognition
Everyone likes recognition for hard work, but how will you dispense it effectively? Try using a prompt to create a series of emails that engage employees and motivate them to continue achieving.
Here’s one you can use:
Task: Create an email series to engage with employees and provide information, support, and next steps during a specific situation. Definitions: – Email series: A sequence of emails sent to a specific audience over a period of time with a particular goal or theme. – Tone: The overall attitude, style, and sentiment conveyed in the writing. – Call to action: A clear prompt encouraging the recipient to take a specific action or next step. Directions: 1. Identify the type of employees to engage with and the occasion or situation prompting the email series. 2. Determine the number of emails to include in the series and the overall tone or style to use. 3. For each email, outline the key information and details to cover that are relevant to the audience and situation. 4. Craft a clear and compelling call to action or next steps to include in each email to guide employees. 5. Write the email series, reviewing to ensure the tone, information, and calls to action align with the goal and audience needs.
User Inputs: Occasion: {{occasion or situation}} – Number of emails: {{number of emails}}. Tone & Style: {{tone or style}} Key Info: {{key information and details}}. Call to Action: {{call to action or next steps}}
This prompt has several inputs to change, making it adaptable to your situation. Switch out the occasion and key details for each email and quickly create a series of emails for every accomplishment in your company, from business-wide metrics to personal wins.
You can even use the call to action to propel further achievement or encourage employees in other ways.
4. Improve diversity and inclusion
Many companies struggle with diversity, equity, and inclusion (DEI), whether from a lack of overall prioritization or blind spots in personal experiences. One way to advance DEI from the very beginning is by creating more inclusive job descriptions.
Use this prompt to analyze job descriptions for inclusive language before you post them:
Task: Analyze a job description to identify language that may discourage certain demographics from applying to the role. Definitions: – Problematic language: Words, phrases, or statements that could be perceived as biased, discriminatory, or noninclusive toward specific demographic groups, such as gender, race, age, or ability. – Demographics: Statistical characteristics of a population, such as age, gender, race, ethnicity, income, education, or employment status. Directions: 1. Carefully read through the provided job description. 2. Identify any words, phrases, or statements that could be perceived as biased or non-inclusive toward specific demographic groups. 3. Consider language that may perpetuate gender stereotypes, age discrimination, racial bias, or ableism. 4. Highlight these instances of problematic language. 5. Provide suggestions for alternative, inclusive language to replace the problematic phrases.
User Inputs: {{Job description to be analyzed}}
Copy the existing job description and run the prompt. Our platform will analyze it and point out any problematic language. It can also tell you why the language is problematic and offer alternative phrasings. Based on the suggestions, you can tweak job descriptions to start the recruitment process off right.
The value of TeamAI prompt libraries
Your job brings many responsibilities, from finding great candidates to promoting a positive work environment. With all the valuable work you do, you may hesitate to spend time experimenting with an AI chatbot. TeamAI makes the process easier by equipping you with a built-in prompt library with plenty of ideas tailored to HR professionals.
Our libraries are free to use and benefit you by:
- Saving you time spent thinking about and crafting prompts
- Jump-starting your creative process with tons of ideas
- Letting you add most-used prompts to your Favorites for easy access
Besides a library of prebuilt options, you can also build a Custom Prompt Library when you use TeamAI for business. Create a collection customized to your work and organization. Once you do, share with your HR co-workers so you all have the best tools to do your jobs.
Try our HR and hiring prompts
TeamAI has hundreds of prebuilt prompts for you to explore. They can help you in every area of your work, from recruitment to company policies and employee development. Sign up for TeamAI for free to explore our library and other collaborative features.